District Wide Share Groups
12:22:00 PM
District Wide Share Groups
Google shared folders are being set up to replace these shared drives. We will work with staff between now and the end of the year to help with set-up, organization and transferring files from the current network drives. Both of us will make themselves available to help you, whether it be individually, at a grade level meeting, or peer collaboration, should you invite them.
You may come across these new shared Google folders in your "Shared with Me" tab. Please do not delete them. Again, we will assist in collecting these into a easily accessible location so that you are ready for the transition. These Google share folders will be easily accessible and will be great for sharing resources amongst buildings and across the district.
Directions for Certified Staff Members
Setting up shared folders
Although you will always be able to access the shared Google folders in the Shared with Me you can make them more easily accessible by moving them to your Google Drive. This too is a very short process.
If you have files on the old building shared drive you want to keep, drag them into new Google shared folders the same way you moved over your H: drive files. (Directions below)
Sharing Documents in the New Shared Folders (Optional)
If you need to share files using the new folders, best practice directions are also available. Click here for the step by step instructions. Click here are the steps in a video.
Moving H: Drive Files to Google Drive (Using PC)
If you haven't already done so, here are the directions again to get the Google Drive folder on your school Desktop (Dell) computer. You can also check out this video to see how it is done.
To Get Google Folder
1. Click on the Start (Circle) icon in the bottom left corner and search Google.
2. Click on Google Drive.
3. Log into your Google account and then click "Next" 3 times and then done.
To move H (my documents): Drive content to Google Folder
1. Open Google Drive Folder by clicking on desktop shortcut. Resize window to fill 1/2 screen.
2. Open H:Drive folder by clicking on desktop shortcut. Resize window to fill other 1/2 of screen.
3. Drag any documents or folders you use from H:Drive to Google Folder.
From now on... (On PC)
Save new documents to Google Folder.
Open documents from Google Folder.
Any files in the Google Folder will also be accessible on all other devices (iPad, MacBook, home computer). When you open a file from the Google folder, it will open in the program that created it as long as that program in on the computer/device. (Word document will open in Word, Publisher Document will open in Publisher etc.)
Directions for Classified Staff
Moving H: Drive files to Google Drive (Required only IF you have files you want to save from H: Drive)
Individual staff members will need to move any files from their H: drive (PC My Documents) to their Google Drive. This process will NOT convert any file types, just move them from one location to another. (Word documents will stay Word documents) You should do this from any district PC and only takes several minutes.
Setting Up easy Access to Shared Folders (Optional)
Although you will always be able to access the shared Google folders in the Shared with Me you can make them more easily accessible by moving them to your Google Drive. This too is a very short process.
Sharing Documents in the New Shared Folders (Optional)
If you need to share files using the new folders, best practice directions are also available.
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